V3 Vending Limited

Last updated: 18 June 2026

1. Introduction

V3 Vending Limited (“we”, “us”, or “our”) is committed to protecting the privacy and personal data of visitors to our website at v3vending.co.uk (the “Website”). This privacy policy explains how we collect, use, store and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations 2003 (PECR).

We are the data controller for the personal data described in this policy. Our details are:

Company name: V3 Vending Limited

Company number: 12385483

Registered address: Corser House, 17 Green End, Whitchurch, Shropshire SY13 1AD

ICO registration number: ZC096811

Email: hello@v3vending.co.uk

Telephone: 03316 303 303

2. Personal Data We Collect

We may collect and process the following personal data when you use our Website:

2.1 Data you give us

When you complete a contact or enquiry form, or sign up to our email newsletter, you may provide:

Your name

Your email address

Your telephone number

Your company or organisation name

Your message or enquiry details

2.2 Data collected automatically

When you visit our Website, we automatically collect certain technical data through cookies and similar technologies, including:

Your IP address (anonymised where possible)

Browser type and version

Operating system

Pages visited and time spent on each page

Referring website or source

General geographic location (city or region level)

3. How and Why We Use Your Data

We only process your personal data where we have a lawful basis to do so under the UK GDPR. The table below sets out the purposes for which we use your data and the corresponding lawful basis.

Contact and enquiry forms

Purpose: To respond to your enquiry and provide information about our services.

Lawful basis: Legitimate interests (Article 6(1)(f) UK GDPR). It is in our legitimate interest to respond to commercial enquiries from potential and existing customers.

Email newsletter and marketing

Purpose: To send you marketing communications about our products, services, and industry news.

Lawful basis: Consent (Article 6(1)(a) UK GDPR). We will only send you marketing emails where you have given your clear consent to receive them. You may withdraw your consent at any time by clicking the unsubscribe link in any marketing email, or by contacting us at hello@v3vending.co.uk.

Website analytics

Purpose: To understand how visitors use our Website, improve its performance, and inform our content and marketing decisions.

Lawful basis: Consent (Article 6(1)(a) UK GDPR), obtained via our cookie consent mechanism. Analytics cookies are only set after you have given consent.

4. Cookies

Our Website uses cookies and similar tracking technologies. We use Google Analytics to collect anonymised data about Website usage. Analytics cookies are only placed on your device after you have provided your consent through our cookie banner.

You can manage your cookie preferences at any time through our cookie settings or through your browser settings. For more information, please see our separate Cookie Policy.

Strictly necessary cookies (those required for the Website to function) do not require consent and cannot be disabled.

5. Who We Share Your Data With

We do not sell, rent, or trade your personal data to any third party. We may share your data with the following categories of recipient, solely to the extent necessary for the purposes described in this policy:

Google LLC (Google Analytics): for website analytics. Google processes data in accordance with its own privacy policy. We have enabled IP anonymisation.

Email marketing platform: to send newsletters and marketing communications to subscribers who have given consent.

Website hosting provider: to host and maintain our Website.

Professional advisers: including accountants and legal advisers, where necessary.

Law enforcement or regulatory bodies: where we are required to do so by law.

Where any third-party processor handles personal data on our behalf, we ensure that appropriate contractual safeguards are in place in accordance with the UK GDPR.

6. International Data Transfers

Some of our third-party service providers (such as Google) may process data outside the United Kingdom. Where personal data is transferred outside the UK, we ensure that appropriate safeguards are in place, such as the UK International Data Transfer Agreement (IDTA), UK Addendum to the EU Standard Contractual Clauses, or a determination of adequacy by the Secretary of State.

7. How Long We Keep Your Data

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Our general retention periods are:

Enquiry form data: retained for up to 24 months from the date of your last correspondence with us, unless a commercial relationship is established.

Newsletter subscriber data: retained until you unsubscribe or withdraw consent.

Analytics data: retained in anonymised form for up to 26 months (as configured in Google Analytics).

Once the retention period has expired, personal data is securely deleted or anonymised.

8. Your Rights

Under the UK GDPR, you have the following rights in relation to your personal data:

Right of access (Article 15): You may request a copy of the personal data we hold about you.

Right to rectification (Article 16): You may ask us to correct inaccurate or incomplete data.

Right to erasure (Article 17): You may ask us to delete your personal data in certain circumstances.

Right to restrict processing (Article 18): You may ask us to limit how we use your data.

Right to data portability (Article 20): You may request that we provide your data in a structured, commonly used, machine-readable format.

Right to object (Article 21): You may object to our processing of your data where we rely on legitimate interests as our lawful basis.

Right to withdraw consent: Where we process your data on the basis of consent, you may withdraw that consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before withdrawal.

To exercise any of these rights, please contact us at hello@v3vending.co.uk. We will respond to your request within one month. There is no fee for making a request, although we may charge a reasonable administration fee if a request is manifestly unfounded or excessive.

9. Data Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include the use of SSL/TLS encryption on our Website and restricted access to personal data on a need-to-know basis.

Whilst we take all reasonable precautions, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

10. Links to Third-Party Websites

Our Website may contain links to external websites that are not operated by us. We have no control over the content or privacy practices of those websites and accept no responsibility for them. We encourage you to review the privacy policy of any website you visit.

11. Children’s Privacy

Our Website and services are directed at businesses and are not intended for children under the age of 16. We do not knowingly collect personal data from children. If you believe we have inadvertently collected data from a child, please contact us so that we may delete it promptly.

12. Changes to This Privacy Policy

We may update this privacy policy from time to time to reflect changes in our practices or in applicable law. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically. Where changes are significant, we will take reasonable steps to bring them to your attention.

13. Complaints

If you are unhappy with how we have handled your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

Website: https://ico.org.uk

Telephone: 0303 123 1113

Address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

We would, however, appreciate the opportunity to address your concerns before you contact the ICO. Please contact us at hello@v3vending.co.uk in the first instance.

14. Contact Us

If you have any questions about this privacy policy or how we handle your personal data, please contact us:

Email: hello@v3vending.co.uk

Telephone: 03316 303 303

Post: V3 Vending Limited, Corser House, 17 Green End, Whitchurch, Shropshire SY13 1AD